NECC Catering Policy for Internal Users
We are pleased to help you choose a caterer for your event. After you have been assigned a room, you may arrange to have food and beverages at your meeting or event by contacting one of NECC’s trusted Preferred catering vendors or catering partners below. Please contact your NECC Director of Auxiliary Services at agagne@necc.mass.edu [1] to inform her of your catering company selection. Any catered events that begin after 3 pm Monday – Friday or on the weekends will automatically include a custodial fee of $180. Please remove all food, beverages, glassware and serving utensils from the conference room after the meeting/event is completed. If you need trash removal, please contact the janitorial staff at extension 3922.
Food Policy
Departments are encouraged to utilize preferred catering providers (see link below). These providers offer direct invoicing and support our tax exempt status.
Food purchases must not exceed available departmental or grant budget.
Reimbursement shall include food and non-alcoholic beverage expenses deemed appropriate under the circumstances. Alcoholic beverage reimbursement is prohibited unless approved by the President or CFO/COO or designee.
All estimated food purchases over $500 must have prior written approval from the area VP.
REQUIRED DOCUMENTATION FOR ALL FOOD PURCHASES:
- Travel or employee reimbursement form (if applicable)
- A receipt/invoice itemizing the meals and refreshments (non-alcoholic). A summary credit card receipt with only a total must list additional detail regarding attendees
- A list of attendees
- A brief description of the business purpose
- VP approval (purchases > $500) must be included as supporting documentation when submitting an invoice or reimbursement for payment processing. P-card food purchases must upload the VP approval to US Bank when reallocating their transactions.
If a NECC employee neglects to follow this policy, that individual may be responsible for the charges.
BUSINESS OR GROUP MEALS (NOT ON CAMPUS):
- Business/group meals will be reimbursed at actual cost (not per diem rate)
- An employee included in the group may not submit a meal reimbursement request for the same event.
Haverhill Campus Catering Partners
Drop off/Pick Up ONLY (not full-service catering)
Giovanni’s
Order online: originalgiovannis.com/ [2]
Mediterranean’s
Website: www.mediterraneanhaverhill.com [3]
Please mention NECC to receive a special discount.
Panera
Order online: delivery.panerabread.com [4]
Full Catering and Bar Services:
Simply Elegant Catering
Call: 978-372-7329
Email: info@simplyelegantcatering.biz [5]
Michael Patrick Catering
Call: 978-259-3431
Email: michaelpriley@comcast.com [6]
ON CAMPUS CATERING:
Perfect Blend Cafe
Call: 781-513-2695
Menu:Perfect Blend Menu [7]
Email: Melinda.Hanlon@opportunityworks.org [8]
Lawrence Campus Catering Partners
Lawrence catering vendors:
Drop Off/Pick Up ONLY (not full-service catering)
CocoRays
Call: 978-688-2626
Email: reymund06@yahoo.com [9]
Nicks Place
Call: 978-655-3973
Website: www.nickslawrence.com [10]
Panera
Order online: delivery.panerabread.com [11]
Same Full-Service Catering and Bar Service as Haverhill
Food and Beverage Policies
Policies are for NECC employees only.
Food Policy
Departments are encouraged to utilize preferred catering providers (see link below). These providers offer direct invoicing and support our tax exempt status. Food purchases must not exceed available departmental or grant budget. Reimbursement shall include food and non-alcoholic beverage expenses deemed appropriate under the circumstances. Alcoholic beverage reimbursement is prohibited unless approved by the President or CFO/COO or designee. All estimated food purchases over $500 must have prior written approval from the area VP.
REQUIRED DOCUMENTATION FOR ALL FOOD PURCHASES:
- Travel or employee reimbursement form (if applicable)
- A receipt/invoice itemizing the meals and refreshments (non-alcoholic). A summary credit card receipt with only a total must list additional detail regarding attendees
- A list of attendees
- A brief description of the business purpose
- VP approval (purchases > $500) must be included as supporting documentation when submitting an invoice or reimbursement for payment processing. P-card food purchases must upload the VP approval to US Bank when reallocating their transactions.
If a NECC employee neglects to follow this policy, that individual may be responsible for the charges.
BUSINESS OR GROUP MEALS (NOT ON CAMPUS):
Business/group meals will be reimbursed at actual cost (not per diem rate).
An employee included in the group may not submit a meal reimbursement request for the same event.
Beverage Policy
Beverage Purchases
After completing a competitive RFP process, NECC has entered into a 3 year pouring rights contract with Coca Cola. Effective immediately, any non-alcoholic beverages including bottled water should be purchased through Coca Cola.
If you have an event, meeting, etc. coming up that you will need bottled water and/or other non-alcoholic beverages (Not including coffee and milk products) you will need to plan in advance to ensure your order arrives in time. The preferred method of ordering is to submit your order using the newly developed Beverage Order Form [12] and email it to the Director of Auxiliary Services at agagne@necc.mass.edu [1] at least 24 hours in advance of the 2nd and 4th Friday of each month. Once orders are placed, you can expect to have the order delivered by shipping and receiving to your specified location by the following Wednesday.
In addition, a limited amount of water will be on hand in the NECC Stockroom. Please use the Office Supply Requisition form [13] to request water. Please note: for the remainder of FY23, as a Pilot Program, all related purchases/expenses and revenues/commissions will be charged to a central college org #. We will evaluate the Pilot Program next spring in order to make a determination for FY24.
Please reach out to Allison Gagne at agagne@necc.mass.edu [1] or David McDonald at procurement@necc.mass.edu [14] with any questions.