Accounting & Finance maintains the general ledger of the college; pays all the bills of the college, including employee reimbursements; manages all revenue, cash and investment assets; and prepares the annual financial statements of the college.

Do you need instructions for how to get reimbursed for your business-related travel?  Need guidance about where to charge your business expenses?  Want to understand more about state policies and procedures regarding money?  The accounting team is here to help!  If you can’t find what you need here, call Keith Pothier, x3932

• Budget Contact and Accounting Liaison List

Guidelines for Frequent Accounting Transactions

Hiring an independent contractor?

Are you sure?  State and Federal laws have become very specific about the need to clearly define employment status when hiring contractors.  The first step is to complete this test to determine if the person is truly “independent.”

• Employment Status form (a simple “test” to determine if you’re hiring an independent contractor or employee)
• NECC Policy (contract employee vs. independent contractor)

If you’ve completed the “test” and answered “yes” to any of the questions, you are actually hiring a “contract employee” and therefore must work with Human Resources on next steps.  If you’ve completed the test and answered no the all of the questions, then you are procuring an independent contractor and will need the following:

• Instructions
• Chart of Accounts – Org Org numbers must be included on every form so that accounting can charge your expense to the correct budget account.
• Chart of Accounts – Index Index numbers help the college identify the type of expense incurred and are used are used by the college for financal reporting and planning purposes.
• Service Contract form

Processing an invoice from a vendor?

If a Purchase Order was previously issued for the goods/services, simply sign the invoice to verify that services have been received, and return the invoice to Keith Pothier, B201.  Contact Procurement for further assistance.

For invoices not related to a previously issued purchase order, you will need:

• Agreement Form
• Payment authorization
• Vendor List Includes Vendor ID numbers.  Updated Daily.
• W-9
• Electronic Funds Transfer (vendor) Authorizes accounting to transfer funds directly to the vendor
• Delegation of Authority Policy Details signatures required for authorization.  Please obtain the correct signatures before submitting any accounting form.
• Chart of Accounts – Org Org numbers must be included on every form so that accounting can charge your expense to the correct budget account.
• Chart of Accounts – Index Index numbers help the college identify the type of expense incurred and are used are used by the college for financal reporting and planning purposes.

Questions about business travel expenses?

• Employee Travel Policy
• Electronic Funds Transfer (employee) Authorizes accounting to deposit reimbursement directly into your bank account
• Travel Authorization (includes Travel Advance information)
• Travel Reimbursement
• Travel Mileage Reimbursement (mileage and related expenses only)
• Delegation of Authority Policy Details signatures required for authorization.  Please obtain the correct signatures before submitting any accounting form.
• Chart of Accounts – Org Org numbers must be included on every form so that accounting can charge your expense to the correct budget account.
• Chart of Accounts – Index Index numbers help the college identify the type of expense incurred and are used are used by the college for financal reporting and planning purposes.

Other expense reimbursements (non-travel related)

• Employee expense reimbursement (non-travel)
• Electronic Funds Transfer (Employee)

Questions about a specific accounting policy?

• Gift Card and Merchandise Policy
• Delegation of Authority Details signatures required for authorization.  Please obtain the correct signatures before submitting any accounting form.

Making a deposit?

• Deposit request form